Financial accounting for business: DDS and BDR

Financial accounting for business is not about beautiful tables, but about the question “how much money do I really have and will I have enough to pay the supplier on Friday.” While accounting lives in Excel, the answer is almost always approximate: the cash register does not add up, some payments are forgotten, and you notice a cash gap when there is nothing left to pay. A financial accounting program with DDS and BDR reports closes this gap between “feelings” and fact. Below we’ll look at why tables lie, what Taska’s financial module provides, and why link money to sales and the warehouse.

Why accounting in Excel lies

Excel shows what was entered into it, and exactly as accurately as it was done. In practice, there is no online cash register: you find out the balance on your accounts and in the cash register upon request to an accountant at the end of the day, and not in one click at the moment when you need a decision. Payments are lost - the manager agreed with the client on a deferment, no one wrote it down, and the invoice turns up overdue, and the money that you thought you received is hanging in the air. Cash expenses past the cash register do not appear in the table at all, and at the end of the month the amount “does not break” out of the blue. Money is not tied to transactions, so it is unclear which order brought profit and which went into the red after discounts, delivery and acquiring commissions. The worst thing is with cash gaps: the table does not warn that in a week a large payment for rent and wages will be superimposed on the purchase of goods - you face this in fact and take money from circulation or on debt.

What does the Taska financial module provide?

Financial accounting in Taska is built around two reports that the owner relies on and a set of tools that fill them out without manually tabulating tables:

• DDS - cash flow report: you can see where the money came from and where it went, the balance for each account and cash register online
• BDR - budget of income and expenses: real profit based on accrual, and not on the principle of “how much is in the account today”
• Multicurrency: accounting in soums (UZS) and in foreign currency with exchange rates, revaluation of balances and a single total in one currency
• Invoices and payment statuses: issued, partially paid, paid, overdue - not a single invoice is lost or forgotten
• Coordination of payments: the application for payment is approved by the person in charge, expenses are under control and without surprises
• Cash gap forecast: the system shows in advance the days when planned payments will exceed receipts

Money tied to transactions and warehouse

The main value appears when finances do not stand as a separate island, but are connected with sales and warehouse in one system. Each payment is tied to a transaction and an order, so for any sale you can see the full picture: revenue, cost of goods from the warehouse, delivery, discount and final profit in soums. When the transaction enters the payment stage, the money automatically goes into the DDS, and the shipment writes off the goods from the warehouse and records the cost in the BDS - without double entry and discrepancies between departments. At the same time, the manager can see which invoices for his transactions have not yet been paid, and he himself reminds the client without waiting for the accountant. The manager stops guessing: the profit report is compiled from real sales and purchases, and not from a separately maintained table, which is always behind life by a week or two. You can see the profit by direction, by point of sale and by specific order - and it’s immediately clear what you earn from and what only creates turnover without money.

Integrations and turnkey implementation

In order for the data to be included in the accounting itself, the financial module connects to local channels and services: online payments Payme and Click are recorded in the cash register automatically at the time of receipt, and exchange with 1C and MoySklad eliminates the need for double entry of invoices, items and balances. The implementation is turnkey: we analyze your income and expense items, set up accounts, cash registers and payment approval routes to suit your structure, transfer initial balances and train the team in Russian. It is possible to launch the working core of accounting in 14 days in the MVP format - when payments, invoices and requests for payment go through the system today, and do not wait for the perfect setup of all the little things. Then the module is expanded as it grows: currency transactions, new cash desks and points, and detailed reports are added. This approach applies equally to trade in Tashkent with payments via Payme and Click, and to production with branches and foreign currency purchases abroad.

Let's get our finances in order

Leave a request for a free consultation - we will analyze your accounting, show you demo reports of DDS and BDR, reconcile payments and forecast cash gaps, calculate where profits are leaking, and offer a solution for your business in Uzbekistan. You choose: own the system for a one-time payment or pay by subscription, without large investments at the start.