Warehouse accounting: program for goods accounting

Warehouse accounting is knowing exactly what product, in what quantity and in what warehouse you have right now, plus recording each income and expense. While the inventory of goods lives in a notebook and Excel, the balance in the file and the balance on the shelf diverge, and decisions about purchasing and selling are made blindly. A program for accounting for goods in a warehouse removes this blind spot: online balances, unified nomenclature, batches and expiration dates, order reserves. Below we look at what warehouse accounting is, why manual accounting is bad, and what Taska provides in Uzbekistan.

Why accounting in notebooks and Excel breaks down

There are no online balances in the notebook and Excel: the figure is relevant exactly until the next sale, which they forgot to enter. The same product is launched in different ways - “Cola 0.5”, “Coca-Cola 500ml”, “small cola” - and the nomenclature swells with duplicates, for which it is impossible to collect the real balance. Hence the mis-grading: they sold one, wrote off another, and there is a shortage on inventory. The file does not know that the item is already reserved for the customer's order, so it is sold twice. And when there is more than one warehouse and point, the tables cease to be compiled at all, and accounting turns into guesswork.

What does the warehouse accounting program in Taska provide?

The Taska warehouse module keeps track of goods in real time: every receipt and expense changes the balance immediately, without manual reconciliation to the date. It is based on a single nomenclature with product cards, so one item is taken into account equally everywhere, without duplicates. A basic set that covers the accounting of goods in retail, wholesale and production:

• Online balances for all warehouses and points in one screen - without manually tabulating tables
• Unified nomenclature and product cards: one position, no duplicates or mis-grading
• Incoming and outgoing transactions with history of movements - you can see who, when and how much was received or shipped
• Accounting for batches and expiration dates with early warning of what will soon “burn out”
• Several warehouses and points with movements between them and confirmation of acceptance
• Order reservation and inventory with automatic calculation of discrepancies

When a warehouse is related to sales and finance

Separate accounting of goods solves half the problem. Real order begins when the warehouse is connected to the sales funnel and finance in one system. In Taska, a transaction in CRM reserves goods in the warehouse, shipment writes off the balance, and payment and cost immediately go to finance - without double entry between the manager, storekeeper and accountant. Suppliers and receipts are also in the system: you can see from whom they purchased and how much, and how it was included in the cost price. The link warehouse ↔ sales ↔ finance closes the gap where money is usually lost: sold, but not written off; purchased, but not taken into account. All data in UZS, for all points.

For whom and how to implement turnkey

Warehouse accounting is needed by stores and chains with several locations, wholesalers with reserves and shipments, pharmacies with batches and expiration dates, cafes and public catering with products taken into account, production with raw materials and components. We implement not a box, but a system for your processes: we analyze how reception, nomenclature and inventory are organized, and set up a warehouse for this. We launch MVP in 14 days. The system can be purchased as your own (one-time payment plus hosting ~$10–20 per month) or purchased via subscription. We connect Telegram, Instagram, WhatsApp, Payme and Click payments, telephony, as well as exchange with 1C and MoySklad, if something is already taken into account there.

Let's put things in order in the accounting of goods

Leave a request for a free consultation - we will analyze your product range and warehouses, show you online balances, batches and reserves on demo, calculate how much you lose on accounting in notebooks and Excel, and offer a warehouse accounting program for your business in Tashkent and throughout Uzbekistan.